Wyoming DOI Announces 2026 Company Appointment Renewal Process

The Wyoming Department of Insurance has issued its official guidance for 2026 Insurance Company Annual Appointment Renewals, outlining timelines, payment procedures, and compliance obligations for insurers operating in the state. Renewal invoices will be distributed electronically beginning February 1, 2026, with strict deadlines for appointment terminations, contact updates, and payment submission. Insurers should begin preparing now to ensure accurate records, timely payments, and uninterrupted appointment status for appointed producers.

Overview of the 2026 Appointment Renewal Process

The Wyoming Department of Insurance (“Department”) has confirmed that all insurance companies with appointed producers must complete the annual appointment renewal process for 2026. Renewal invoices and detailed appointment lists will be emailed to insurers on February 1, 2026.

Appointments will retroactively expire effective January 31, 2026, unless the renewal invoice is paid in full by March 31, 2026, as required under W.S. 26-9-213. Each producer acting on behalf of an insurer must be properly appointed, and insurers are responsible for remitting the annual renewal fees to the Department.

Once invoices are generated, they cannot be altered, and partial payments will not be accepted.

Critical Dates and Termination Deadlines

Insurers should closely track the following key dates to remain compliant:

• January 31, 2026
  • Final day to terminate appointments and avoid renewal fees
  • Deadline to update appointment renewal contact information with the Department
• February 1, 2026
  • Renewal invoices and appointment lists emailed by the Department to Carrier Appointment contact
• March 31, 2026
  • Payment due by 11:59 PM MT
• April 1, 2026
  • Payment service closes
• April 10, 2026
  • Unpaid appointments officially terminated

Failure to submit payment by the deadline will result in appointment termination.

Payment Submission and Banking Considerations

All 2026 Wyoming Company Annual Appointment Renewal invoices must be paid through the state-designated electronic payment portal. This system allows insurers to submit payment for all renewal invoices in a single transaction using ACH.

Key payment considerations include:

• Payments are processed via ACH from checking, savings, or corporate accounts
• A $10 service fee per invoice applies
• Bank accounts must be authorized for ACH transactions
• Insurers are encouraged to notify their financial institution by January 15, 2026, using the Department-provided ACH payment details

Early coordination with internal accounting and banking teams can help prevent payment delays.

Contact Updates, Disclaims, and Disputed Invoices

Renewal invoices will be sent to the Appointment Renewal contact on file with the Department. Insurers should review and update contact details through the Wyoming Company Address Change Portal before January 31, 2026.

For disputed appointments:

• Documentation must show the appointment was terminated before February 1, 2026
• Disputes must be submitted directly to the Department
• Invoices must still be paid in full and cannot be modified

The Department may request additional documentation to verify compliance.

Conclusion / Summary

Wyoming’s 2026 Company Appointment Renewal process emphasizes early preparation, accurate recordkeeping, and timely payment. Insurers should review appointment lists carefully, confirm renewal contacts, coordinate ACH payment readiness, and meet all deadlines to avoid unintended appointment terminations. Proactive compliance planning will help ensure uninterrupted producer appointments and regulatory alignment for the upcoming year.