North Carolina Releases 2026 Appointment Renewal Timeline: What Carriers Need to Know

North Carolina has officially announced the 2026 appointment renewal dates, including the invoice period, grace window, required termination deadlines, and fee structure for a wide range of appointment types. With mandatory electronic processing and strict cutoff dates, it’s essential for carriers, MGAs, compliance teams, and licensing departments to review existing appointments and prepare early. This update breaks down all critical requirements, timelines, and payment considerations to help insurance organizations stay compliant and avoid costly cancellations.

Key Appointment Renewal Dates for 2026

North Carolina’s appointment renewal cycle begins February 3, 2026, when invoices become available through NIPR. Companies have until March 31, 2026, to complete payment for all appointments they intend to renew. A grace period follows from April 1 to May 14, 2026, at 3:00 p.m. CDT, during which no additional fees are assessed. Any unpaid appointment invoices after this cutoff will result in automatic cancellation. Carriers should also note the strict termination deadline of January 22, 2026.

Appointment Types and Fees for the 2026 Renewal Cycle

The appointment renewal applies to a variety of roles, including Producers, Auto Physical Damage representatives, Title agents, Limited Representatives, County Farm Mutual Agents, and Credit Agents. Fees range from $10 to $20 per appointment, depending on license class. Appointments submitted on or after January 25, 2026, will receive a March 31, 2027 expiration date and will not be included on the 2026 invoice. Fee amounts do not change during the grace period.

Mandatory Electronic Processing and State-Specific Rules

North Carolina requires all appointment renewals to be processed electronically through NIPR, and the Department will not accept renewals directly. Any appointment active on January 28, 2026, will be included automatically on the renewal invoice. Carriers must ensure timely submission of terminations through NIPR before the January 22 cutoff. Risk Retention Group Agents and Purchasing Group Agent renewals cannot be processed via NIPR and must be handled directly with the Department of Insurance.

Payment Processing, Limits, and NIPR Fees

NIPR charges a renewal processing fee equal to one percent of total state fees, with a $5 minimum and $1,000 maximum. Credit card payments are accepted up to $60,000. Larger invoices require alternative payment methods, including electronic checks, which may need pre-authorization from financial institutions. Checks over $999,999 cannot be submitted electronically and must be mailed directly to the state. All payments must clear to avoid cancellation or reversal of renewal activity.

Summary

The 2026 North Carolina appointment renewal period introduces firm deadlines, mandatory electronic processing, and critical administrative requirements for carriers and appointing entities. By reviewing active appointments early, submitting timely terminations, and preparing for the February invoice release, organizations can avoid costly cancellations and maintain uninterrupted producer authorization. Staying ahead of these requirements ensures smoother operations and continued compliance across North Carolina’s insurance market.